Our Favorite Tips for Organizing Your Digital Storage
There are plenty of tips on the internet for organizing your digital storage — so many, in fact, that they tend to get a little overwhelming. Organization should be simple — you don’t need an avalanche of information to confuse the process.
With this in mind, take a look at our three favorite tips for organizing your digital files, photos, bookmarks, contracts, or anything else. Keep it simple, and keep it effective.
1. Look to automation wherever possible
Modern organization apps and programs use powerful automated features to do much of the heavy lifting associated with organization. This may include the deletion of duplicate files, the completion of forms, creating a link to Zoom for a certain type of meeting or sending automatic email responses that help you stay on top of information and organization.
Zapier can provide an automatic link between programs and storage locations, making the process of organization even easier.
2. Define a system — a simple system
Make sure you know how you will organize your digital files ahead of time. Decide which folders will house which files, which shortcuts will lead to which areas of your storage setup, and which files can be deleted.
But — and this is very important! — make sure your system is streamlined. The less steps in your digital system, the better. If it is needlessly complicated, some of your files may fall through the cracks, or you may give up on your system altogether.
3. Commit to the best program
There are lots of apps and programs to help you get organized, but resist the temptation to simply skip between different apps. Give yourself some time to choose the one that best fits your needs, and then stick with that. Provided you do your research properly and give yourself enough time to make a decision, you should be able to reliably find the best fit for you.
If you end up with three or four programs open side by side, you’re bound to run into some organizational difficulty.
Remember, organization doesn’t have to be complicated. The simpler you make the process, the better.