Digital organization and automation go hand in hand. If we were to offer just one digital organization tip for 2021, it would be this — make automation your friend.
Let's take a look at how automation can help you get organized.
Scheduling is an important part of digital organization, whether you are at home or in the workplace. But creating schedules can be a laborious task, which is why automation is so useful in easing the burden.
Calendly and Acuity Scheduling
Calendly and Acuity Scheduling make it easy to build schedules. Send friends, family, co-workers, or anyone else a link to your schedule so that they can select the best free appointment slot. The solution can be synced to your Google Calendar, Outlook Calendar, iCloud Calendar to automatically fill out these schedules, while automated updates help you stay on top of your appointments.
If This, Then That
"If this, then that" is automation at its most simple and effective. You simply deploy a tool that will automatically complete a designated function when certain criteria are met. For example, if you schedule a meeting, you may want to set up an automated reminder notification.
Zapier removes much of the stress of automation. You'll be able to set up "if this, then that" functions via the simple interface. For example, you can create a "Zap" to block off personal appointments in your work calendar and vice versa, or you can set up another "Zap" to send automated to-do lists from Gmail to Trello, making organization easy.
Automatic Email Responses
You won't always have time to answer emails. Out-of-office responses and auto email replies help you maintain professional and personal relationships until you can respond.
Email Apps such as Gmail or Outlook
Leading email apps such as Gmail and Outlook have auto-respond functions built in. You will even be able to sync different email accounts together in one app interface and manage your out-of-office responses from here. Let your contacts know when you are likely to be able to check your email and get back to them. Follow these steps to set up automated email responses in Gmail.
Automated Photo Uploads
Automation helps you get organized and stay organized without the hassle, while also helping you preserve your memories against accidental deletion and other potentially catastrophic mishaps.
Amazon Drive and Amazon Photos
Amazon provides unlimited cloud photo organization free for Prime members and gives 5GB video storage free. If you are not an Amazon Prime member or need more storage for your videos, you can upgrade to 100GB for only $19.99/year. Download the Amazon Photo app to automatically upload photos to Amazon Drive.