Over 90% of Americans use email on a regular basis, perhaps for work, personal projects and interests, or a bit of both. Unfortunately, quite a few of those email users are likely to be sitting on messy, disorganized inboxes.
If you are one of those users who has fallen out with email, this is for you. It’s time to call a truce and make friends with email once again, through organization. But how do you do this?
Use folders and sub-folders
Folders and sub-folders provide the framework for a well-organized inbox. Decide how you want to organize your emails — for example, email from work teams, clients, family, or a specific friendship group — and make folders for these senders.
Use the right email provider
Make sure to use an email provider that can give you organizational functionality. Mainstream providers like Outlook and Gmail should have plenty of built-in tools that will allow you to achieve proper organization.
Use the favorite function, but be sparing
You might want to “favorite” emails with important information or attachments contained within. This makes it easy to find these emails whenever you need them. However, don’t go overboard. Instead, reserve this function for just a few important emails.
Be brutal when it comes to unsubscribing
One of the key reasons for a clogged inbox is mailing list signups. We end up receiving so many marketing emails from different companies, and, as we signed up for these emails, they may not be picked up by the spam filter. Be ruthless and brutal when it comes to unsubscribing from mailing lists.
Set clear email hygiene standards for the future
Be disciplined going forward. Check your spam folder regularly to make sure nothing important is ending up there, keep unsubscribing from irrelevant mailing lists, be discerning about the ones you do subscribe to, stay on top of your folders and sub-folders, and achieve email harmony in the long term.